- Location: Washington, D.C.
- Sector: Commercial
- Experience: Early Career
- Deadline: Aug-13-2024
Position description
The United States Agency for International Development (USAID) Bureau for Humanitarian Assistance (BHA) is the lead federal coordinator for international disaster assistance. BHA provides and coordinates U.S. Government (USG) international humanitarian assistance to save lives, alleviate human suffering, and reduce the physical, social, and economic impact of rapid and slow-onset disasters by supporting at-risk populations to build stable foundations to withstand humanitarian shocks and stresses.
Team Credence, through the Bureau for Humanitarian Assistance Support Contract (BHASC), provides operational and administrative support to BHA enabling USAID humanitarian assistance and 24/7 response capability. There are 5 Tasks within the BHASC. Task 3 Field Program Support ensures that BHA’s constantly evolving field support requirements are met.
Global Emergency Group, Inc. (GEG) is the Task 3 Field Program Support lead for Team Credence and BHASC. Founded in 2007, GEG supports Team Credence and BHASC through the provision of readiness and operational response support services to BHA as it responds to crises around the world. The GEG headquarters is near Winchester, Virginia with our global team based all over the world. For positions that directly support Task 3 of the BHASC, such as this one, the expectation is to work hybrid telework in support of global operations that are directed from primarily from Washington D.C. with deployment to field support operations on an as-needed basis.
The Logistics & Procurement Officer is primarily responsible for coordinating, under the direction and guidance of the Deputy Program Director, Task 3 Field Program logistics and procurement support activities.
Task 3 is responsible for providing support to BHA overseas field teams to complement services that USAID provides. Field program support may entail procuring goods and services, including locating and contracting for housing, offices, transportation, procurement, storage, service contracting, and 3rd party monitoring. Additional services and goods may be provided to BHA according to their field program requirements. Field program support will be provided in the field by deployed in-person personnel to BHA program locations or remotely from headquarters or other locations, depending on the task order requirements specified by BHA. The following subtasks are included as part of Task 3 Field Program Support:
Subtask 3.1: Provision of Facilities, Accommodations, and other Field Team Support. Provide the BHA field team with facilities, goods, and services required to sustain operations. Such support includes:
- Locating and contracting for housing and office facilities, in coordination with BHA staff, ensuring adherence to any requirements for such facilities
- Purchasing highly specialized supplies such as remote-location kits and personal protective equipment to sustain BHA field teams
- Handling the procurement, storage, inventory, and distribution of items required by BHA field teams, including supplies and equipment procured through other BHA mechanisms
- Contracting for equipment, supplies, vehicles, and other items to support BHA teams as directed by BHA
Subtask 3.2: Acquisition Support in the Field. Upon arrival in-country, support BHA efforts with procurement capability to further BHA programmatic objectives. Such support includes:
- Collaborating with BHA staff to identify potential recipients and designing the program and monitoring approach
- Obtaining relevant and appropriate concurrence and consent for sub-contracts in accordance with task order terms and conditions
- Drafting and issuing sub-contracts to international or local organizations, ensuring adherence to USAID and federal requirements and dollar thresholds for such awards
- Monitoring and evaluating the award deliverables
Subtask 3.3: Closeout. Close out BHA field operations in accordance with USAID and USGrequirements. Develop closeout plans, includingadministration, information, finance, procurement and management, within the required timeframe. Closeout plans should be cost effective and include, but not be limited to closeout and disposition of equipment; records; vehicles; supplies; and office/residential termination.
Requirements Overview
The Logistics & Procurement Officer will report directly to the Task 3 Deputy Program Director unless otherwise designated. The position will be responsible for coordinating and managing a range of Task 3 Field Operations logistics, procurement and supply chain activities ensuring successful fulfilment of the BHASC contract.
Scope of Work
Position Description
The Logistics & Procurement Officer will be responsible for reviewing tasks and directly managing logistics, procurement and supply chain activities undertaken within Task 3, ensuring effective delivery of field operations.
The Logistics & Procurement Officer will:
- Report to the Field Program Task 3 Deputy Program Director
- Collaborate with other Task 3 personnel
- Ensure that Task 3 Field Program logistics, procurement and supply chain services are meeting the highest levels of BHA and Team Credence satisfaction
- Complete Task 3 Field Program logistics, procurement and supply chain activities in a timely manner to ensure that Team Credence meets required deliverables
- Lead logistics, procurement and supply chain initiatives within Task 3 and in collaboration with Team Credence and BHA
- Establish, reinforce and systematize GEG logistics, procurement and supply chain policies, procedures and standards throughout Task 3
- Review requests for the procurement of commodities and services and help select the appropriate type of procurement instrument for any given situation and accurately apply USG procurement laws, regulations, policies and procedures that govern each type of instrument
- Contribute to planning and procuring commodities and services by contract/purchase order action, as well as contract negotiations
- Perform site visits, as needed, and continually conduct market research of available supplies and materials, and vendors’ capacity/abilities
- Register and report all purchase transactions, contracts and modifications, purchase orders, and delivery
- Make continuous adjustments in response to feedback and performance measurements in order to improve Task 3 performance
- Communicate consistently and as appropriate with the Task 3 Team, Team Credence and with BHA
- Prepare necessary reports, information and presentations needed for Task 3 constituencies
- Provide support activities to assist the global GEG network of vendors and resources in being optimally ready to support Team Credence and BHA at any time and for any potential crisis response requirement
- Facilitate recommendations, innovations and a culture of learning that continually improves the effectiveness of Task 3 Field Program Support operations
- Contribute on a regular basis to generating new solutions and ideas to the benefit of Task 3 Field Program services
Qualifications
- Education and Experience: BS 2+ Years, MS 0+, or HS 6+
- Exceptional attention to detail
- Excellent communications skills – written and verbal
- Must be a US Citizen and be able to obtain and maintain a minimum of a USG-issued Security Clearance for the duration of employment on this contract
- A commitment to humanitarian principles
- Proven ability to develop and contribute to a strong team
- Proven technical capacity in logistics, procurement and supply chain
- A demonstrated high level of personal responsibility, self-motivation and leadership ability
- Demonstrated professional aptitude that includes, but is not limited to, being responsible, disciplined, adaptable, accountable, client-focused and having a strong work ethic
- “Can-Do” attitude and ability to overcome significant challenges by using problem-solving techniques, open-mindedness and adaptability
- Strong team, problem-solving and inter-personal skills
- Knowledge and proven ability in risk management, security and safety in complex environments
- Strong relationship builder and communicator with experience leading diverse teams and partnering with a wide range of stakeholders
- Proven respect of others regardless of age, gender, economic status, cultural background, nationality, religion, political affiliation, race or sexuality
- Values consistent with the GEG Way including integrity, honesty, courage, acting in an honorable manner and respect of all others
- Exceptional communication skills are essential and the ability to work effectively in other languages is highly desirable
Competencies/Performance Criteria
- Accountability: Takes ownership of work responsibilities and holds high standards. Keeps commitments and takes appropriate actions to meet obligations. Pursues efficiency and effectiveness and adheres to organization policies and procedures.
- Collegiality: Recognizes that everyone at BHA and USAID unites in a common purpose and respects each other’s abilities to work toward that purpose. Treat others with courtesy, sensitivity, and respect. Considers and responds appropriately to the needs and feelings of different people in different situations. Adheres to organization philosophies on culture, diversity, and inclusiveness.
- Capability: Assesses and recognizes own strengths and weaknesses; pursues professional development aligned with organizational role, contribution, and goals. Proactively shares knowledge with others to foster learning across the organization
Travel Frequency
The Logistics & Procurement Officer completes periodic and emergency response field missions on an as needed basis. The exact number of field missions will be determined based on evolving Task 3 activities and requirements.
Working Conditions
This position is classified Hybrid Telework with the employee expected to be online and work normal Washington DC work hours and travel to Washington DC or other locations as needed. The position will adhere to security management directives and policies as prescribed by the office.
Benefits & Leave
As a full-time employee, the Logistics & Procurement Officer will have access to Global Emergency Group’s full benefits package (provided separately).
Application instructions
Please send your motivation letter and CV in English to talent@globalemergencygroup.com no later than 13 August 2024, with “Logistics & Procurement Officer” as the subject title of your email.
